A ₹1.2 Cr RFQ arrives as a PDF attachment in your sales rep's email. It has 14 line items, 6 different part numbers, delivery split across 3 dates, and special packaging requirements buried in page 3. Manually extracting this into your CRM and building a quote takes 45 minutes — if the rep does it at all, and does it correctly.
VynDeal's AI RFQ Extractor does it in 90 seconds. Forward the email. Walk away. Come back to a populated CRM lead, a draft quote, and a product match analysis.
How It Works
📧 AI RFQ Extractor — Complete Flow
Forward RFQ to rfq@yourdomain.vyndeal.com
Any format: PDF attachment, inline email text, Word document, scanned image. The AI handles all of them.
AI reads and extracts
Claude reads the entire document. Extracts: customer company, contact name, all line items with part numbers, quantities, unit specifications, delivery dates, payment terms, special requirements.
Product matching
Each extracted part number or specification matched against your VynDeal product catalogue. Nearest matches suggested with confidence scores.
CRM record created
Lead created with customer details. Account created if new. Quote draft built with all line items populated. Assigned to correct rep by territory.
Rep notified
"New RFQ from Siemens India — 14 line items, estimated value ₹1.2Cr. Quote draft ready. 2 items need manual price check. Click to review."
Global RFQ Format Support
RFQ formats vary by country and industry. German automotive OEMs use different formats than Indian manufacturers. Japanese suppliers use Kanji-annotated Excel sheets. American aerospace companies use ITAR-controlled PDF forms. VynDeal's AI RFQ Extractor handles all of them — it understands context, not just structure.
The world's first AI CRM for manufacturing
20 AI features. +₹100/user/month. One recovered deal pays for years of subscription.
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